Table of Contents

General Information

Key Contacts

Room Coordinator Directory

Room Coordinator Responsibilities

Introductions

Meeting with your teacher/guide

Meeting with the families

Outings and get-togethers

Parent Survey

Dates, Dates, Dates

Annual Events

Craft Fair Flyer

Dessert Night Flyer

School Calendar

Policies

Internet/website policies

Support Materials

Party sign-up sheets

Outing Recommendations

Sample from past coordinators

Questions: Kathie Moehlig 858-451-9225 kmoehlig@rbcpc.org

Rancho Bernardo Community Presbyterian Church Preschool

Contact Information

Preschool Director Patti Hunter Phone: 858-487-0824

Email: phunter@rbcpc.org

Asst. Director Melissa Heinemann Phone: 858-487-0824

Email: mheinemann@rbcpc.org

Children’s Records Nanci Finch Phone: 858-487-0824

Email: nfinch@rbcpc.org

Special Events/Volunteer Kathie Moehlig Phone: 858-451-9225

Coordinator Email: kmoehlig@rbcpc.org

Tuition/Payments Lisa Genovese Phone: 858-487-0824

Coordinator Email: preschooltuiton@rbcpc.org

Craft Fair Chairperson Jennifer Barry Phone: 858-679-6972

Email: jenniferjbarry@cox.net

Dessert Night/Silent Auction Kathie Moehlig Phone: 858-451-9225

Email: kmoehlig@rbcpc.org

RB Community Presbyterian Church Info Phone:858-487-0811

Website: www.rbcpc.org

Family Ministries Sheri Woodley Phone:858-487-0811 ext 219

Email: swoodley@rbcpc.org

Middle School Ministry Ryan Ross Phone: 858-487-0811 ext 218

Email: rross@rbcpc.org

Senior High Ministry Jim Marian Phone: 858-487-0811 ext 240

Email: jmarian@rbcpc.org

Children’s Music Kathy Thompson Phone: 858-487-0811 ext 230

Email: kthompson@rbcpc.org

RBCPC Preschool 17010 Pomerado Rd., San Diego, CA 92128

www.rbcpcpreschool.org 858-487-0824

Rancho Bernardo Community Presbyterian Church Preschool

Room Coordinator Responsibilities

Meet with your teacher to discuss the special things she prefers for her class parties, upcoming events, and your support within the classroom.

Early in the first two weeks of class, introduce yourself to the other parents and help introduce other parents to each other.

You may choose to plan get togethers for preschool parents and/or families. In previous years, Room Coordinators have organized activities such as playdates with the kids, mom’s night out, or moms may just meet for coffee. This is a great way to have the parents get to know each other.

During the year, you may be asked to contact families about upcoming events, and to be a liason with parents regarding volunteer opportunities.

Post classroom sign up sheets that request refreshments and supplies for parties that take place though-out the year. This includes Halloween, Christmas, Valentines Day, Easter and the end of the year.

Communicate with Sunshine Chairperson if a family in your class is experiencing an illness, hospitalization, death, birth, deployment, or other important event.

Support the teachers by recruiting volunteers and helping with supervision of class activities, when needed.

Remind parents of upcoming special school year events.

Coordinate with class families for volunteering for Craft Fair.

Coordinate securing table at Dessert Night for class to attend.

Coordinate donation for Auction of classroom basket.

Work closely with Kathie Moehlig, Special Event and Volunteer Coordinator.

Meeting With Your Preschool Teacher

Having a chat with your classroom teacher at the beginning of the school year will give you a chance to learn how you can best support her classroom activities with the children. It will also allow the two of you to get to know each other. You can find out what items she likes to have at the classroom parties, and she can share with you the things that have worked well in the past.

Discuss with your teacher how she plans to handle parent participation in the classroom and how you can help to facilitate this process.

A sample meeting guide (Teacher Meeting Guide) is enclosed for your use. This support tool is a guideline for you when talking with your teacher. Please feel free to talk about other areas of interest as well.

Teacher Meeting Guide

1. What specific activities can I do to support you with the class, other than party sign-up sheets? _________________________________________________________________________________________________________________________________________________________________________________

2. Are there specific items you want to have on your sign-up sheets?

_______________________________________________________________________________________________________________________________________________________________________________________

3. What items have parents brought or done in the past to make your class parties, snack time or event special?

_____________________________________________________________________________________________________________________________________________________________________________________________

4. Are there times when you would recommend that parents take pictures of special class events?

_____________________________________________________________________________________________________________________________________________________________________________________________

5. What is the process for parent participation in your class? What types of activities can parents do? How may I help you implement this with the parents?

_____________________________________________________________________________________________________________________________________________________________________________________________

6. Other topics and discussion:

_____________________________________________________________________________________________________________________________________________________________________________________________

Introducing Yourself to the Parents of the Class

If you haven’t already, introduce yourself to the parents and help to introduce the parents to each other in the first few days of school. The first day of preschool can be unsettling for the three year old children and their parents. Setting up a play-date prior to the first day of school is often a great way to break the ice and help the children grow comfortable with new friends and surroundings. The preschool playground is a great place to meet and is generally available before the first day of school. Please call the office to check on availability.

Let the parents know what you do as a Room Coordinator and how you want to help make this a special year for them and their children. You may want to ask them for suggestions and input.

A survey is a good way to get information from families about their desires to get together outside the school setting. A survey is provided for you in this binder. You can also get information from the parents by facilitating an informal get –together over coffee or lunch. Encourage them to meet with you on the church patio after dropping off the kids for coffee.

Don’t hesitate to survey the parents of the class to find out who may want to support your efforts with the coordination of get-togethers and other activities. Many parents want to be involved and are willing to help out if asked. Planning one outing during the year may be just what they’re looking for to get involved.

Ask parents for ideas for kids outings, Mom’s Night Out and family events.

Outings and Get-togethers

Getting together outside of the preschool setting can be a lot of fun and can enhance the preschool experience for the all families. There are many activities that can be coordinated, but please do not feel that you must organize all these events yourself. Use the info from the parents survey to decide the whens and hows of these events. Ask other parents if they want to take turns or volunteer for certain activities. Some suggestions for outings are enclosed on the following pages. The list has been compiled over the last several years via recommendations from previous Room Coordinators.

Remember, some parents may not want to or aren’t available to get together outside the school setting. If you get low participation or interest, you may want to consider partnering with another Room Coordinator and her class to combine an outside activity.

Communicating With The Families

There are many ways of getting information to and from the parents.

Leave notes taped to the children’s buckets

Post information on the classroom bulletin board

Leave messages by the class sign in sheet

Make phone calls

Email or snail mail

Write a newsletter

Chatting at drop off and pick up

Using the parent survey you can find out what will work best for your families

Mom’s Outing

To get to know the lovely ladies in your class, try scheduling a mom’s outing or maybe every month. Besides dinner or coffee out try something like Clay n Latte, or even a spa night. Some local spas will open in the evening just for your group. Be creative. Ask the other moms what they’d like to do.

RBCPC Preschool

Parent Survey

Preschoolers Name: ____________________________________________________________________________

Mom’s Name: _________________________________Dad’s Name: ___________________________________

Email Address: ______________________________________ Phone: ___________________________________

Mailing Address: _______________________________________________________________________________

Siblings name, age & school: ____________________________________________________________________

_______________________________________________________________________________________________

1. Would you like to have Mom’s get togethers ? Yes Not interested

2. How often? Once a month Every few months

3. What day of the week is best for you? Mon Tues Wed Thurs Fri

4. Do you prefer: Coffee/ Breakfast Lunch Dinner/Evening

5. Suggestions on where to go: __________________________________________________________________

6. Would you like to have playdates with the kids? Yes Not Interested

7. How often? Once a month Every few months

8. What day of the week is best for you? Mon Tues Wed Thurs Fri

9. Do you prefer Mornings Afternoons

10. Suggestions on where to go: _________________________________________________________________

11. Would you like to have family get togethers ? Yes Not interested

12. How often? Every few months Holidays only

13. Do you currently have membership: Zoo/Wild Animal Park Sea World Legoland

14. Would you be interest in helping to plan any of above events? Yes Not interested

We would like to distribute a class list to all of the families, but need your permission to do this. Please sign you name if you are willing to share name, address, phone, email and sibling info with members of our class.

__________________________________________________________________________________

Parent Signature

Thank you for taking time to fill out this survey!

_______________________________________ _________________________ __________________________

Room Co-Coordinator phone email

_______________________________________ _________________________ __________________________

Room Co-Coordinator phone email

Liason With Sunshine Coordinators

Please contact the Sunshine Coordinator if you learn that a family in your class is experiencing illness, hospitalization, birth, death, military deployment or return, or other important event. The Sunshine Coordinator will send a card on behalf of the preschool and make arrangements for support services, ie meals, shopping, childcare… The Sunshine Coordinator may contact you to identify parents that will help out a family in need of such support. You may want to organize something specific for a classroom family, but please be sure to inform the Sunshine Coordinator to avoid overlap of activities.

Posting Party Sign Up Sheets

Room Coordinators are responsible for posting party sign-up sheets. Check with your teacher to confirm special dates and other details. These events include Halloween, Christmas, Valentine’s Day and Easter. The sheet should identify supplies and refreshments needed for the party. Usually these parties are for the children and teachers only. Please discourage parents from bringing gifts for the children to these parties. You can make your own sign-up sheets or use the pre-made sheets in your Room Coordinators binder.

Support Materials

Support materials are available in the preschool office and workroom. The workroom contains poster board, butcher paper, a dye cut(shape maker machine), paper cutter and laminator. Please check with office staff for use.

Also digital cameras and photo printers are available for your use.

If you have multiple copies to be made the office staff can assist with a 2-3 day turn around.

Annual Events

Craft Fair & Children’s Carnival - October

This annual fundraising event, which is sponsored by the families of the preschool, is greatly anticipated by the community and typically attracts over a thousand people. Craft Fair has taken place for over 20 years now! The event just keep getting better.

The Craft Fair includes 65+ expert craft artisans offering professional customized and unique gifts including handcrafted jewelry, art, furniture, clothing and more.

Irresistible holiday desserts, cookies, breads, cakes, and other homemade foods are available for purchase both days in the courtyard.

On Saturday, bring your children in Halloween costumes to enjoy the games, crafts, and bounce house at the Children's Carnival. Also Pancake breakfast will be served. The proceeds benefit the children of the multi-denominational early childhood education program through the purchase of classroom materials, school equipment. All preschool families are encouraged to participate by baking items for the bake sale, selling opportunity drawing tickets and volunteering for a shift. This is a wonderful opportunity to get to know the other preschool families.

Your participation in helping to recruit parents from your class is greatly appreciated. We ask that you help build the excitement about volunteering and being a parent of craft fair. Each family is asked to volunteer a minimum of 2 hours for this event and to prepare at least one baked good. If you’ve never been to Craft Fair, talk with some parents who have so you can get a feel for how incredible it really is, and how much fun everyone has. Volunteering for Craft Fair allows you to get to know other parents early in the school year. Volunteer sign-ups will be posted inside the main preschool gate in early October. If you have questions or would like to volunteer for an opening on the Craft Fair Team please contact the Craft Fair Chairperson.

Women’s Dessert Night & Silent Auction – December

An evening of inspiration, entertainment, and fellowship (with a little shopping via the silent auction) that has become a holiday tradition for hundreds women throughout our community.

The Silent Auction is the major fundraiser for the preschool’s Sharing Lives Ministry. Sharing Lives funds the tuition assistance programs for our families in need, and also allows for the inclusion of children with special needs.

Room Coordinators are responsible for the organization of a ‘class basket’ to be auctioned, as well as overseeing the securing of table for Mom’s to attend. These duties can be a shared responsibility and do not have to be done personally by the Coordinator. Many times there is a parent who is happy to take on a “one time job” and this is the perfect time for that. More information about baskets and table reservations will be available in October. Also, there are MANY volunteer opportunities for moms and dads(Many like to have the dads serve whichever night the moms attend). Volunteers are especially appreciated for all the prep leading up to the event! Contact the Auction Chair or Volunteer Coordinator.

End of the Year Celebration – June

A family celebration and the last preschool event for the school year. A time to celebrate with families and to say goodbye in a fun way.

Information Systems Policy-PRESCHOOL

The purpose of this policy is to ensure the proper use of RBCPC Preschool computer resources and services by its paid and unpaid employees, students, parents and other users. All computer and telecommunication users have the responsibility to use these resources in an efficient, effective, ethical, and lawful manner. The following rules and conditions apply to all users of computer and telecommunication resources, internet service providers and services.

Classroom WebPages’ Policies and Procedures:

1.These policies apply to any and all webpages, electronic bulletin boards or any electronic communication system provided by any Intranet or Internet service provider, defined in this document as “classroom WebPages.” The term “users” as used in this policy, refers to all paid and unpaid employees, and other persons or entities accessing or using RBCPC computer and telecommunication resources or secondary service providers accessed via home or mobile computer systems utilizing, Internet services, webpages, electronic bulletin boards, or any publicly accessible space who bears the responsibility of using electronic or internet services to communicate information regarding the school, it’s patrons, employees, students and visitors. The Site Administrator is the person or persons who participate as a volunteer and whose primary responsibility is establishing and managing the classroom webpage. The Site Administrator is not a paid representative of RBCPC Preschool and takes on this position of their own accord.

2. This policy may be amended or revised periodically as the need arises.

3. Users must comply with all software licenses, copyrights, and all other state and federal laws governing intellectual property.

4. No information may be provided on any student without parent’s written consent.

5.All classroom WebPages must be registered with the preschool office (FORM WEB PAGE REGISTRATION) and must allow for an authorized member of the staff to act as a secondary administrator on the classroom webpage for the purposes, but not the duty of the RCBPC Preschool, to monitor any and all aspects of electronic and Internet communication that bears representation of the church, preschool, students, parents, teachers and visitors of the premises, to ensure compliance with this policy.

6. Classroom WebPages may be used for the purposes of sharing and disseminating information, sharing teacher’s notes and comments meant for the classroom as a whole and for posting a classroom calendar or listing of upcoming events. Classroom WebPages may not utilize chat room spaces, message bulletin boards, community spaces accessible by the general public or photo features available via the webpage service provider. The Site Administrator is directly responsible for the content.

7. Classroom WebPages may not post any personal information relative to any teacher or child up to and including addresses, phone numbers, home site directions, etc.

8. All shared information must be relevant to the on goings of the classroom and may not provide ideas or opinions representative of any political, religious, or parenting position or opinion. Classroom WebPages are meant as a convenience to those who frequently use the electronic medium as a secondary form of communication and should not replace the school’s primary communication system (bucket), or the teacher’s preferred system for communicating.

9. The classroom WebPages are for the sole use of students’ immediate families. All families who wish to access the classroom webpage must have their email addresses/user names listed on the WEBPAGE REGISTRATION form for each family member wishing primary access. Any changes throughout the school year requires written notification to the preschool office.

10. Fraudulent, harassing, embarrassing, indecent, profane, obscene, intimidating or other unlawful material may not be sent via e-mail, downloaded or sent, by other form of electronic communication bearing the RBCPC or RBCPC preschool name, logo insignia. Users encountering or receiving such material should immediately report the incident to the preschool office.

11. Users should use the same care in drafting e-mail and any and all electronic documents as they would for any other written communication.

12. Users should not alter or copy a file belonging to another user without first obtaining permission from the owner of the file. The ability to read, alter, or copy a file belonging to another user does not imply permission to read, alter, or copy that file.

13. Without written permission, RBCPC Preschool Classroom WebPages may not be used for the transmission or storage of commercial or personal advertisements, solicitations, promotions, destructive programs (viruses and/or self-replicating code), political material, obscene material or any other unauthorized or personal use.

14. RBCPC Preschool is not responsible for the actions of individual users.

Rancho Bernardo Community Presbyterian Church Preschool

Classroom Web Services

Statement of Compliance with the Web Services Information Systems and Classroom Web Pages Policies and Procedures

Must be complete by site administrator and all individuals wishing to participate in electronic classroom webpages and communication

I have read and agree to comply with the foregoing policy, rules and conditions governing the use of RBCPC computer and telecommunications resources and services and classroom WebPages. I recognize that RBCPC may monitor Internet, E-mail and classroom webpages, although is not under any obligation to do so. I understand that a violation of this policy and procedures may result in the removal of all questionable material, termination of use, and/or legal action against responsible parties.

Date___________________

User Name

______________________________ _________________________________

Print Please Signature

Classroom Webpage: __________________________________________

Classroom Teacher: ________________________________

Preschool Class: MWF, M-Th, TTh TIME (Circle) AM PM

Funtastic Class : ___________________________ _________________

( day) (time)

CLASSROOM WEB PAGE REGISTRATION

Date___________________

Classroom Webpage: __________________________________

Service Provider: ______________________________________

Classroom Teacher: _________________________/

Preschool Class: MWF, M-Th, TTh TIME (Circle) AM PM

Funtastic Class : ___________________________ _________________

( day) (time)

Site Administrator Name_______________________________

I understand all of the policies and procedures and have completed and signed a Statement of Compliance Form (submitted with this registration)

Site Adminstrator Signature____________________________

Family Members authorized to use the Classroom Webpage (Statement of Complaince forms must be attached for each):

NAME EMAIL CHILD

________________________________________________________________________________

________________________________________________________________________________

NAME EMAIL CHILD

________________________________________________________________________________

________________________________________________________________________________

Please advise the preschool office of any changes or additions throughout the school year.

FOR OFFICE USE

-Office site administrator USERNAME_______________________________

PASSWORD: __________________________

ADDTL INFO: ______________________________________

_____________________________________________________________________________